• This school is an inclusive community that aims to support and welcome children with asthma
  • We ensure that the whole school environment, which includes physical, social, sporting and educational activities, is inclusive and favourable to children with asthma
  • This asthma policy was drawn up in consultation with a wide range of local key stakeholders within both the school and health settings
  • We ensure that all staff understand their duty of care to children and young people in the event of an emergency. All staff feel confident in knowing what to do in an emergency. All school staff receive annual asthma awareness training
  • We have clear guidance on the administration of medicines at school
  • We have clear guidance on the storage of medicines at school
  • We have clear guidance about record keeping
  • Each member of the school and health community know their roles and responsibilities in maintaining and implementing an effective medical condition policy. This asthma policy is regularly reviewed evaluated and updated. Updates occur every year

Policy Guidelines

  • We are an inclusive community that aims to support and welcome children with asthma:
  • Children with asthma are encouraged to take control of their condition
  • Children feel confident in the support they receive from the school to help them do this
  • Children with asthma are included in all school activities
  • All staff feel confident in knowing what to do in an emergency
  • The school asthma policy is understood and supported by the whole school and local health community

We ensure that the whole school environment, which includes physical, social, sporting and educational activities, is inclusive and favourable to children with asthma:

  • We are committed to providing children with a physical environment which is accessible to children with asthma
  • Our commitment to an accessible physical environment includes out of school visits and we ensure these visits are accessible to all children
  • We ensure the needs of children and young people with asthma are adequately considered to ensure they have full access to extended school activities such as school discos, school productions, after school clubs and residential visits
  • We are aware of the potential social problems that children with asthma may experience. Staff use this knowledge to try to prevent and deal with problems in accordance with the school’s anti bullying and behaviour policies
  • We use opportunities such as personal, social and health education (PSHE) lessons to raise awareness of asthma amongst children and to help create a positive social environment
  • We ensure all staff understand that pupils with asthma should not be forced to take part in physical activity if they feel unwell
  • We ensure all PE teachers, classroom teachers and school sport coaches are aware of the potential triggers for children’s asthma when exercising and tips to minimise these triggers
  • We ensure all children have the appropriate medicines with them during physical activity and that children take them when needed
  • Risk assessments are carried out for any out of school visit and asthma is considered during this process. Factors to consider include how routine and emergency medicines are stored and administered and where help could be obtained in an emergency
  • There may be additional medicines, equipment or factors to consider when planning residential visits. These may be in addition to any medicines, facilities and healthcare plans that are normally available in school

Our asthma policy has been drawn up in consultation with a wide range of local key stakeholders both within the school and health settings

  • We have consulted on the development of this asthma policy with a wide range of key stakeholders both within the school and health settings
  • We recognises the importance of providing feedback to those involved in the development process and are committed to acknowledging input and providing follow up to suggestions put forward

All staff understand asthma and are trained in what to do in an emergency:

  • We understand our duty of care to children in the event of an emergency
  • In an emergency situation staff are required under common law duty of care, to act like any reasonably prudent parent. This may include administering medicines
  • We receive training and know what to do in an emergency for the children in our care with asthma
  • Training is refreshed for all staff at least once a year
  • We use school asthma healthcare plans to inform the appropriate staff (including supply teachers and support staff), of children in their care who may need emergency help
  • We have procedures in place for a copy of the pupil’s health care plan to be sent to the emergency care setting with the pupil. On occasions when this is not possible, the form is sent or the information on it is communicated to the hospital as soon as possible
  • If a child needs to be taken to hospital, a member of staff will always accompany them and will stay with them until a parent/carer arrives.
  • Generally staff should not take children to hospital in their own car unaccompanied

Guidance on the Administration of Medicines

Emergency medicines

  • All children with asthma have easy access to their emergency medicines
  • All children are encouraged to carry and administer their own emergency medicine, when their parents/carers and health specialists determine they are able to start taking responsibility for their condition
  • • Children who do not carry and administer their own emergency medicines, should know where the drugs or medicines are stored and how to gain access
  • • All school staff have been informed through training that they are required, under common law duty of care, to act like any reasonably prudent parent. In an emergency situation, this may include taking action such as administering medicines

Non-emergency medicine

  • All staff are aware that there is no legal or contractual duty for any member of staff to administer medicine or supervise a pupil taking medicines unless they have been specifically contracted to do so
  • Many other members of staff who are happy to take on the voluntary role of administering medicines may administer prescribed and non-prescribed medicines to children under the age of 16, but only with the written consent of the parent
  • Training is given to all staff members who agree to administer medicines to children and the Local Authority provides full indemnity
  • Should the medicine change or be discontinued, or the dose or administration method change, parents/carers will notify the school immediately
  • Staff record if a child refuses medicine. Parents/carers are informed as soon as possible
  • All staff attending off site visits are aware of any children on the visit with asthma. They receive information about what to do in an emergency and any other additional support necessary, including any additional medicines or equipment needed
  • If a trained member of staff, who is usually responsible for carrying or administering medicine, is not available we make alternative arrangements to provide the service. This is addressed in the risk assessment for the activity
  • If a child misuses medicines, either their own or another pupil’s, their parents/carers will be informed as soon as possible and they will be subject to the school’s usual disciplinary procedures

Safe storage – emergency medicine

  • Emergency medicines are readily available to children who require them at all times during the school day or at off site activities
  • Most children carry their emergency medicine on them at all times. Children keep their own emergency medicines securely
  • Children are reminded to carry/take their emergency medicines with them at all times
  • Children, whose healthcare professionals and parents advise us that their child is not yet able or old enough to self manage and carry their own emergency medicines on them, know exactly where to access their emergency medicines

Safe storage – general

  • All medicines are supplied and stored, wherever possible, in their original containers. All medicines are labelled with the pupil’s name, the name of the medicine, expiry date and the prescriber’s instructions for administration, including dose and frequency. This is managed by our administration team.
  • Medicines are stored in accordance with instructions paying particular note to temperature
  • Some medicines may need to be refrigerated. All refrigerated medicines are stored in an airtight container and are clearly labelled.
  • All medicines are sent home with children at the end of the school year. Medicines are not stored in school over the summer holidays
  • Secure storage is available in our main office.

It is the parent’s responsibility to ensure new and in date medicines come into school on the first day of the new academic year

Safe disposal

  • Parents are asked to collect out of date medicines from school
  • If parents do not pick up out of date medicines or at the end of the school year medicines are taken to a local pharmacy for safe disposal
  • A named member of staff is responsible for checking the dates of medicines and arranging for the disposal of those that have expired (Sally Powell). This check is done at least three times a year

Record Keeping

Enrolment

  • We ask parents/carers if their child has any health conditions or health issues on enrolment
  • Parents of new children starting at other times during the year are also asked to provide this information on enrolment forms.
  • Health details are updated annually
  • Asthma Health Care Plans
  • We use an adapted School Health Care Plan from “Managing Medicines in Schools and Early Years Settings” guidance to record important details about individual children’s medical needs, their triggers, signs, symptoms, medicines

A school health care plan, accompanied by an explanation, is sent to all parents of children with asthma for completion:

  • at the start of the school year
  • at enrolment
  • when a diagnosis is first communicated to the school

Parents/carers are asked to fill out the pupil’s school Asthma Health Care Plan. Parents then return these completed forms to the school. Parents may need to liaise with their child’s health care professionals to complete the form

School Asthma Register

Asthma Health Care Plans are used to create a centralised register of children with asthma

An identified member of staff has responsibility for the register (Gwen Stokes)

Parents/carers are regularly reminded to update their child’s Asthma Health Care Plan if their child has a medical emergency or if there have been changes to their symptoms (getting better or worse) or their medicines and treatments change

  • We regularly check that information held by the school on a pupil’s condition is accurate and up to date
  • Every health care plan is reviewed annually
  • Health care plans are kept in a secure central location
  • All members of staff have access to the health care plans of children in their care
  • When a member of staff is new to a pupil group, for example due to staff absence, the school makes sure that they are made aware of (and have access to) the health care plans of children in their care
  • We seek permission from parent/carers to allow the health care plan to be sent ahead to emergency care staff should an emergency happen during school hours or at an out of school hours school activity

We use the health care plans to:

  • Inform the appropriate staff and a supply teachers about the individual needs of a pupil with a medical condition in their care
  • Identify common or important individual pupil triggers at school that bring on symptoms  and can cause emergencies
  • Ensure that all medicines stored at school are within the expiry date
  • Ensure emergency care facilities have a timely and accurat summary of a pupil’s current asthma management and healthcare in the event of an emergency

Administering Medicines

(refer to our Administration of Medicines Policy)

Consent to administer medicines

  • All parents/carers are required to give signed written permission authorising us to administer prescribed medicines

Staff Training

  • We hold training on asthma once a year
  • A log of the asthma training is kept by the school and reviewed every 12 months to ensure all new staff receive training
  • All school staff that volunteer or are contracted to administer medicines are provided with training by a healthcare professional

Each member of the school and health community know their roles and responsibilities in maintaining an effective medical condition policy

We work in partnership with all interested and relevant parties including the school’s governing body, school nurse, parents, healthcare professionals and children to ensure this policy is planned, implemented and maintained successfully.

All staff have a responsibility to:

  • Be aware of the potential triggers, signs and symptoms of asthma and know what to do in an emergency
  • Understand our asthma policy
  • Know which children have asthma and be familiar with the content of their individual health plan
  • Allow all children to have immediate access to their emergency medicines
  • Maintain effective communication with parents including informing them if their child has been unwell at school
  • Ensure children who carry their medicines with them, have them when they go on a school trip or out of the classroom
  • Be aware that long term conditions can affect a pupil’s learning and provide extra help when children need it
  • Be aware of children with asthma who may be experiencing bullying or need extra social support
  • Liaise with parents, the child’s healthcare professionals, special educational needs coordinator and welfare officers if a child is falling behind with their work because of their condition
  • Use opportunities such as PSHE to raise pupil awareness about asthma
  • Understand asthma and the impact it can have on children. (Children should not be forced to take part in activity if they feel unwell)
  • Ensure all children with asthma are not excluded from activities they wish to take part in
  • Ensure children have the appropriate medicines with them during activity or exercise and are allowed to take it when needed

Parents/carers have a responsibility to:

  • Tell us if their child has asthma
  • Ensure that we have a complete and up-to-date school healthcare plan for their child
  • Inform us about the medicines their child requires during school hours
  • Inform us of any medicines the child requires while taking part in visits, outings or field trips and other out-of-school activities such as school team sports
  • Tell us about any changes to their child’s medicines, what they take and how much
  • Inform us of any changes to their child’s condition
  • Ensure their child’s medicines and medical devices are labelled with their full name
  • Ensure that their child’s medicines are within their expiry dates
  • Keep their child at home if they are not well enough to attend school
  • Ensure their child catches up on any school work they have missed
  • Ensure their child has regular reviews with their doctor or specialist healthcare professional
  • Ensure their child has a written self-management plan from their doctor or specialist healthcare  professional to help them manage their child’s condition.